About the Roles

We are hiring a Project Administrator / Coordinator to support ongoing construction projects in Kaki Bukit on a permanent basis. This position follows a 6-day workweek (Monday to Saturday, 9.00am – 6.00pm, with Saturday work-from-home) and offers a basic salary of up to $3,500, plus AWS and a variable bonus. The role is ideal for someone who enjoys coordinating across teams, managing project documentation, and ensuring day-to-day project operations run smoothly.

What You’ll Be Doing

• Manage and maintain all project documentation, including drawings, files, and correspondence, ensuring proper organisation and record-keeping.
• Prepare and submit permits, drawings, and required documents to consultants, architects, and authorities such as BCA, SCDF, and HDB.
• Monitor quotations, purchase orders (PO), delivery orders (DO), and invoice approvals, ensuring invoices are verified against delivery records and site usage before payment submission.
• Source suppliers and subcontractors, request and compare price quotations, and keep updated records of vendors, subcontractors, and materials used for each project.
• Coordinate material orders and deliveries, supporting timely supply of materials to project sites.
• Update and maintain project schedules, materials tracking lists, progress reports, and photo records for management reporting.
• Assist with tender and contract-related documentation, including quotations, work orders, and variation orders.
• Liaise with consultants to follow up on reports, certifications, and required submissions to meet project timelines.
• Act as a coordination link between the office, site supervisors, and clients, including arranging site access and ensuring essential documents are available on-site.
• Support the preparation of progress claims, monthly progress billings, completion reports, and defect lists, while tracking submissions and maintaining cost and budget records.
• Assist the Project Manager with meeting coordination, preparation of minutes, follow-up on action items, and monthly reporting.
• Work closely with the accounts team on supplier payments and staff reimbursements.
• Carry out additional administrative or operational tasks as required.

What We’re Looking For

• Relevant working experience of 1–3 years in the construction or interior design industry is preferred.
• Proficiency in Microsoft Excel, Word, and project tracking tools.
• Strong coordination and communication skills when working with internal teams and external stakeholders.
• Basic understanding of accounting processes such as PO, DO, and invoicing will be an advantage.

Note for Applicants

• Only shortlisted candidates will be contacted, typically within 4 days.
• Applications can be made via the job portal or by emailing your resume (as an attachment) to enquiry@erast.​com.​sg with 4OJYtu in the subject line.

Job Types: Full-time, Permanent

Pay: $3,000.00 - $3,500.00 per month

License/Certification:

• permanent working rights with no restrictions in singapore (Preferred)

Work Location: In person